An Online Portfolio
BY: Zack Fijal
Update Memos
Update Memo #1
Date: January 26th, 2016
To: Craig Jewell
CC: Trevor Weidenbacher, Lee Huffman, Kristi Tyran,
From: Zack Fijal
Re: V.E.P Team Project Update
I am thoroughly looking forward to continuing our relationships and working on this project with you all. As you all have somewhat of an idea of, shows and events are a huge interest of mine, something that I have been around a great deal of my life. Throughout the numerous meetings and discussions we have had thus far I can state with confidence I believe the attendance rates for the events and shows at the Wild Buffalo will most definitely increase. I am somewhat new to the field of event and music promotion when it comes to hands on experience. I have been around various promoters and promotional companies gaining an understanding of the work and bigger picture at hand. This is exactly the type of project I was hoping to work on in my leadership practicum course, with an organization with people and a culture I enjoy. Below is a summary of my project thus far:
Accomplished the week of January 6th – January 13th
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Met with you all and discussed potential projects (January 6th)
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Met with you all and finalized project idea, establishing guidelines and contract (January 10th)
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Met with you all for the weekly promotion meeting (January 13th)
Accomplished the week of January 14th – 21st
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Met with you all for the weekly promotion meeting (January 20th)
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Met with you all having the finalized infrastructure for the V.E.P promotion team, going viral to recruit volunteers (January 21st)
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Created the V.E.P volunteer packet
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Finalized and edited the pre-volunteer survey
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Accomplished the week of January 22nd – January 29th
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Begun sifting through survey answers, choosing potential volunteers and contacting them
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Giving volunteers virtual reminders to promote via social media and handing them “promo” to disperse in person
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Monitoring volunteers contributions
Plan for the week of January 30th – February 6th
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Give volunteers virtual reminders to promote via social media and hand them “promo” to disperse in person
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Continuously look for new possible members to add
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Monitor volunteers contributions
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Set a up a meeting at the Wild Buffalo with as many V.E.P members in attendance as possible
Update Memo #2
Date: February 8th, 2016
To: Craig Jewell
CC: Trevor Weidenbacher, Lee Huffman, Kristi Tyran
From: Zack Fijal
Re: V.E.P Team Project Update
Thus far I have thoroughly enjoyed working on this project with you all! Becoming a part of the team has been more than I could ask for. I really enjoy the personalities of you all, as well as the whole environment and culture the Wild Buffalo offers. You have given me numerous opportunities and access to many resources with ease – allowing this project to flow very smoothly. Managing a small team is something that is new to me, but I feel I am learning a lot and it is within an avenue of work that I am very passionate about.
Accomplished the week of January 30th – February 6th
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Gave volunteers virtual reminders to promote via social media and gave them “promo” to disperse in person
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Added two new members
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Monitored volunteers contributions
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Set up and held a meeting at the Wild Buffalo with you as well as many of the volunteers
Plan for the week of February 7th – February 14th
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Monitor volunteers contributions
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Give volunteers virtual reminders to promote on social media as well give them “promo” to disperse in person
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Contact all volunteers and establish a set time during the week that every one can meet
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Review V.E.P packet and make edits & changes according to the experiences I have had thus far
I look forward to the work and growing relationships we will continue to build.
Sincerely,
Zack Fijal
Update Memo #3
Date: February 15th, 2016
To: Craig Jewell
CC: Trevor Weidenbacher, Lee Huffman, Kristi Tyran
From: Zack Fijal
Re: V.E.P Team Project Update
Working alongside everyone at the Wild Buffalo has been a pleasure. I have had many opportunities to get to know a larger amount of staff, I can still say with great confidence I really enjoy the atmosphere and environment the Wild Buffalo offers. Managing and monitoring the volunteer team is something I’ve grown to enjoy thoroughly. Motivating people isn’t easy, but I feel I have created a system with individuals whom adhere to it.
Accomplished the week of February 7th – February 14th
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Monitored volunteers contributions
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Gave volunteers virtual reminders to promote on social media as well give them “promo” to disperse in person
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Reviewed V.E.P packet and make edits & changes according to the experiences I have had thus far
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Distributed V.E.P cards to a good portion of the volunteers
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Helped create a document & system for distributing drink discounts to volunteers
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Ran the Wild Buffalo’s official Snap Chat for Loudpvck’s show this past Thursday February 11th, 2016
Plan for the week of February 15th – February 22nd
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Monitor volunteers contributions
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Give volunteers virtual reminders to promote on social media as well give them “promo” to disperse in person
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Search specifically for new volunteer(s) to promote indie and alternative shows
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Review V.E.P packet and make edits & changes according to the experiences I have had thus far
I look forward to growing and continuing to build our relationships.
Sincerely,
Zack Fijal
Update Memo #4
Date: February 22nd, 2016
To: Craig Jewell
CC: Trevor Weidenbacher, Lee Huffman, Kristi Tyran
From: Zack Fijal
Re: V.E.P Team Project Update
Working alongside everyone at the Wild Buffalo has continued to be a great pleasure. I am excited over the fact that the team seems to continue to grow, as well as continues to become more and more properly organized and managed. I am also looking forward to exploring other areas amongst the organization I feel I could bring new experience and ideas to.
Accomplished the week of February 15th – February 22nd
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Monitored volunteers contributions
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Gave volunteers virtual reminders to promote on social media as well give them “promo” to disperse in person
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Searched specifically for new volunteer(s) to promote indie and alternative shows
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Added two new members to the team
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Ran the Wild Buffalo’s official Snap Chat for Dead Prez’s show on February 18th
Plan for the week of February 23rd – March 1st
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Monitor volunteers contributions
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Give volunteers virtual reminders to promote on social media as well give them “promo” to disperse in person
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Plan and hold another V.E.P team meeting
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Review V.E.P packet and make edits & changes according to the experiences I have had thus far
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Search specifically for new volunteer(s) to promote indie and alternative shows
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Inform volunteers more about the “divide and conquer” plan for the back to back shows the second week of March
I look forward to growing and continuing to build our relationships.
Sincerely,
Zack Fijal
Update Memo #5
Date: February 29th, 2016
To: Craig Jewell
CC: Trevor Weidenbacher, Lee Huffman, Kristi Tyran
From: Zack Fijal
Re: V.E.P Team Project Update
I feel I have learned a lot and gained great experience carrying out this project with all of you at the Wild Buffalo. Prior to this I had never solely led a team of this size, having no experience monitoring and motivating others to accomplish volunteer work. I have developed my own sense of leadership in that I now have created my own image I can state with confidence represents the Wild Buffalo and it’s volunteers in the best possible way.
Accomplished the week of February 23rd – February 29th
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Monitored volunteer’s contributions
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Gave volunteers virtual reminders to promote on social media as well give them “promo” to disperse in person
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Planned and held another V.E.P team meeting
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Search specifically for new volunteer(s) to promote indie and alternative shows
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Inform volunteers more about the “divide and conquer” plan for the back to back shows the second week of March
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Added one new member to the V.E.P team
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Ran the Wild Buffalo’s official snap chat for the show on Friday February 26th – Odesza’s horn section
Plan for the week of February 30th – March 6th
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Monitor volunteers contributions
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Give the volunteers reminders to promote on social media as well as give them “promo” to disperse in person
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Create a promo plan for the numerous amount of shows coming up
I look forward to growing and continuing to build our relationships.
Sincerely,
Zack Fijal